Corporate Support Specialist

At CAP Engineering, our purpose is to inspire people, embrace challenges and achieve success, and with this in mind, it is essential that our team consists of the right people – are you a “CAP person”? Are you ready for a challenge?

CAP is a company with offices in Edmonton, Whitehorse, and St. John’s. We pride ourselves in being responsive and adaptable to our client’s needs. This means our staff are exposed to a diverse range of project opportunities across Canada in mining, transportation, municipal, renewables and utility industries. CAP people embrace this challenge and are adaptable to whatever comes their way.

A CAP person thinks big and not only identifies problems but takes initiative to help find innovative solutions. They thrive in logistically challenging situations and will do whatever it takes to get the job done, regardless of their job description. Our systems are in development and far from perfect; a CAP person views this as an opportunity to be involved in the organizational development, rather than a hindrance.

A CAP person believes that a team is stronger than the individual and that collaboration and partnering is essential to find the best solutions. They encourage continual improvement and share knowledge through mentoring of junior staff.

Our view is that effort = success. A CAP person is dedicated and driven to succeed and reach their full potential. They have goals outside of work, love to travel around the world and give back to the community. A CAP person creates the opportunities to socialize and maintain relationships with clients by attending industry events such as golf days, curling funspiels or ice-fishing derbies.

Are you a CAP Person? Will you embrace the challenge of building something special? If so, CAP could be the place for you.

CAP Engineering is looking for a Corporate Support Specialist to be based out of our Whitehorse office. You will be responsible for providing comprehensive support to both corporate and project teams, ensuring seamless collaboration and effective implementation of work processes and procedures. This role involves a proactive approach to administrative tasks, grant opportunities, document management, and corporate initiatives. The ideal candidate is a highly motivated team player who can take ownership of responsibilities while remaining adaptable to evolving priorities.

We offer:

Competitive salary commensurate with experience and qualifications.
Comprehensive benefits package, including health, dental, and vision coverage.
Opportunities for professional development and advancement within the company.

If you are a passionate and dedicated individual with a knack for leadership and a commitment to mentoring others, we want to hear from you. Join us at CAP Engineering and help us build something extraordinary.

Responsibilities:

Seek out and respond to grant opportunities, including application preparation and tracking.
Collaborate with the team to develop estimates and proposals for new business opportunities.
Provide support to corporate finance and administrative teams, ensuring smooth operational workflows.
Assist project management teams with administrative support, including document preparation and control.
Maintain accurate and up-to-date logs, records, and reports, adhering to corporate standards.
Participate in the application and improvement of corporate and project work processes and procedures.
Lead by example in understanding and applying CAP’s standard policies and procedures.
Support local and corporate initiatives by providing administrative and operational assistance.
Conduct routine reviews and updates of project documentation and ensure compliance with organizational requirements.
Assist management personnel in the administration and execution of project tasks, ensuring efficiency and accuracy.
Plan and coordinate feedback processes, surveys, and other engagement activities.
Contribute to office management tasks, including answering phone calls and taking messages, greeting customers, maintaining supplies, organizing events, and supporting team development initiatives.
Take meeting minutes and dictations when required.
Perform additional assignments and responsibilities as requested, demonstrating a hands-on and collaborative approach.

Core Competencies:

Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Ability to collaborate effectively across diverse teams and stakeholders.
Proficiency in Microsoft Office Suite and familiarity with project management or accounting software.
High level of attention to detail and accuracy in work.
Adaptability and willingness to take on diverse tasks and responsibilities.
Demonstrated ability to maintain confidentiality and professionalism.

Qualifications:

Experience in a corporate support or administrative role, preferably in a technical or engineering environment.
Familiarity with grant applications, proposals, and funding opportunities is an asset.
Knowledge of document control practices and procedures.
Understanding of corporate work processes and a proactive approach to improving them.
Post-secondary education in business administration, project management, or a related field is preferred.
Strong problem-solving and multitasking abilities.

Apply Now!

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